cojent BMS

Booking Management System

Understanding the Challenges

Organisations offering training or activities often struggle to achieve centralisation of information. The result is unnecessary duplication of data entry and difficulty in providing easy access to vital information in the business. This results in additional administration and limits the volume of business possible, due to cumbersome, time consuming processes.

These organisations can achieve significant savings in administration costs by streamlining processes into a central system that is able to talk to other key business systems such as certification bodies, SAGE accounts and asset management systems.

Simple and intuitive

cojent BMS will allow you to control and track the whole process of course booking management from initial enquiry to raising an invoice in your accounting system.

The software is simple and intuitive to use and is designed to grow with your business with support for single or multiple users and staff schedule management, to ensure you never double book your training staff - even with multi-site courses.

Manage Enquiries and Customers

Add customers and contacts quickly and easily to BMS and then track communications and enquiries, with call reminders. Multiple delegates can be added to customer accounts, including a ‘photo, so that you can always cross reference course attendees.

Manage Courses

In BMS, a course only has to be added once. When the information for your course has been added, you simply select the relevant one for your customer. Making sure the right instructor is available for a course is really important, so each member of staff you add to BMS can be allocated / available for a course only if they are qualified to take it and, of course, available in the diary. There is a staff and course diary for quick viewing of what is happening at any time – great for admin and training staff alike!

Work with Accreditation Bodies

BMS gives you the ability to work with your accreditation bodies with automated certificate production and the potential to integrate with them, so that course results and other information only has to be inputted once in BMS.

Output information to your favourite programs

The cojent BMS software also directly outputs to Microsoft Office applications such as Outlook for sending emails, Word for producing letters and booking confirmations and Excel for reporting of data.

Automatically Generate Letters and Emails

Generate booking confirmations and course documentation for each booking by mail merging booking data into letter templates. Print off or email with the click of a button.

All of our applications are designed to help grow your business, streamlining administration through wide-ranging automation of tasks. This ultimately saves time, reduces errors and increases control and visibility through comprehensive, real-time management reporting.